Question 1

What is a proforma invoice?

Accepted Answer

A proforma invoice is a preliminary bill of sale sent before goods or services are delivered. It outlines the terms, description, and cost of the transaction and is commonly used for customs declarations, advance payments, and client approvals before the final invoice is issued.

Question 2

How do I create a proforma invoice online?

Accepted Answer

Use InvoiceLoo's free proforma invoice generator. Enter your business and client details, list the goods or services with estimated costs, add shipping or handling fees if needed, and download as a PDF. Mark it clearly as "Proforma Invoice" to distinguish it from a final invoice.

Question 3

Is a proforma invoice legally binding?

Accepted Answer

No, a proforma invoice is not legally binding — it is an estimate or quote, not a demand for payment. It serves as a good-faith agreement on pricing and terms before the transaction is finalized. Once the client accepts, you issue a final commercial invoice for payment.

Free Proforma Invoice Generator

Live Generator

Invoice Details

Bill To

Line Items